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Posts Tagged ‘Management’

In this modern travel industry, online reservations have simplified the overall process of vacationing/traveling. Lodging companies that use a Property Management Software that offers online booking can really make things easy for a customer. We encourage tourists to book with a Resort/Hotel/Home that has a sophisticated website and online booking software. Travelers, remember that if a company is willing to put time an effort into their website and the resort software they are more inclined to put time and energy towards other aspects of their business.

It is also important for travelers to do research about the vacation destination of choice. Too many travelers visit destinations with little to no understanding of the local culture. So beyond looking for a company that has a classy website and sophisticated resort property management software, do your research about the travel destination. At minimum, glance at the travel warnings, things to see, places to eat, etc. and prepare yourself. A trip that has some meaningful planning behind it can enhance the overall travel experience. Almost everybody has experienced some type of mistake regarding travel plans. Maybe the flight time was misunderstood or the accommodation check in date or time was wrong. To assure your travel experience is as hoped, bring all itineraries, verify and re-verify each essential detail as you set the foundation for your trip.

Another benefit of booking through a sophisticated website and property management software is that your itineraries are typically automated and more reliable. Be suspicious if your confirmation comes in a manually written email. This is one of the most common ways travel details can be inaccurate. This can sometimes indicate a company is running on a pencil and paper, which is highly unreliable. It is extra important to call and verify the legitimacy of the travel details when things are being done manually. We hope our travel tips help your vacation go smoothly and as planned. Travel often and travel well.

There are travel agencies which are still managing travels and tour packages manually. Too many papers are wasted daily to check on tours and collaboration among departments in the travel agencies is difficult.

Walk in to a typical travel agency and you see stack of papers on the shelf with all tour itineraries, some may even be outdated. If you are lucky enough, you get a good pricing for your tour because the travel agency did not update the pricing or tours on a real-time basis.

Main challenges for travel agencies include business operations, costings and employee management.

Business Operations Challenges
- Updates of travel packages were not applied across all departments and branches, affecting front desk staffs selling packages with old pricing – incurring losses
- Difficulties for front desk staffs to check on updates as there were no online, centralized database
- Break-down in communications among departments and difficulty to communicate among branches

Costing Challenges
- Tremendous amount of papers used and wasteful printings for travel packages and itineraries – incurring extra overheads
- Employees need to work extra hours to complete checkings and coordination manually – incurring extra employees wages
- Communications using traditional methods including faxes, scans, phone calls and land lines incurring additional costs

Employee Management Challenges
- Fraud of employees punching cards for each other, making losses for extra overtime payments
- Leaves are managed manually without accuracy and often miscalculated
- Additional employees needed every end of month to calculate working hours to compute payroll

Travel Agency Management System What is Good?

For a travel agency management system to work, it should at least have the below features. I am, however, generalizing based on typical travel agencies which still operate manually in Malaysia. For any IT systems to work, it should solve the biggest challenges and bottlenecks in your business. Therefore the below list is just a general one.

Real-time, centralized travel itineraries and uploading of tour files
- The travel agency management system should be able to centralize data and real-time to allow uploads of tour files for immediate viewing, real-time information across whole company, branches and even with external agents, also allowing front desk staffs to disseminate information accurately.  Read more...

Product Description
Advanced text which emphasizes management aspects of marketing, personnel, financial, legal, impact of automation. Discusses role of travel agency in the industry as a whole, recent industry developments, future issues. … More >>

Professional Travel Agency Management